Job Profile:

Are you passionate about sustainability and fashion?  Do you have strong financial administration skills and do you want to put them to use for an inspiring organisation?  MADE-BY has a mission to make sustainable fashion common practice.  We recently moved our Dutch team to the Fashion For Good offices, which is the central location for MADE BY Label’s European operations.  We are looking for someone who can help to make us effective as a team.


Job Purpose:

As a valuable part of the team, you will provide administrative support for the global MADE-BY team including book-keeping and accounts support, day to day running of the offices in Amsterdam and London, HR administration, and making business travel arrangements.

MADE-BY is formed of three legal entities in the Netherlands, the UK and Germany. We currently have fifteen employees who are located in one of our two offices (London and Amsterdam) or are home-based.


Location: Amsterdam.

Contract: Ideally full time office based / Initially on a fixed term contract. Potential for part time and ultimately on a permanent contract

Reports to: Head of Operations

Direct Reports: n/a

Salary: €25,000 to 35,000 (depending on experience)


Key Roles and Responsibilities:

Bookkeeping and accounts support

  • Bookkeeping and SAGE management for UK & NL entities including setting up supplier and customer accounts, raising sales invoices and credit notes for UK, NL & DE companies, ensuring timely payments and taking action accordingly, regularly checking status of sales invoices and chase debtors if necessary
  • Monthly bank reconciliation on SAGE for UK & NL accounts
  • Management of petty cash and team’s expenses
  • Administration of Clockodo, our time recording system including setting up of new codes, closing down of old codes and ensuring regular use
  • Collation of all documents required to support ECAP and other grant reporting
  • Supporting the audit for UK, NL & DE year end accounts
  • Updating pipeline & short term cash flow spreadsheets

Office administration

  • Ensuring the effective day to day administration and functioning of our two offices (London and Amsterdam) including procurement, postage, filling, scheduling internal and external meetings etc.
  • HR administration including letters, insurances, staff attendance monitoring (annual leave, sickness etc), support with recruiting and on-boarding of new employees
  • Acting as first point of contact for phone and email enquiries.
  • Travel arrangements for employees business trips (incl. hotel booking, travel, visa and event’s registration) ensuring these are providing the best value.
  • Acting as the main point of contact for IT enquiries and liaising with the external IT company on behalf of employees.
  • Maintain up to date records of all required company information for all MADE-BY entities
  • Ensuring insurances are kept up to date.


  • Additional duties to support the CEO & Head of Operations when required


Essential Skills:

  • Passionate about sustainability, the fashion industry and making a difference.
  • Excellent interpersonal and communication skills both oral and written
  • Highly organised, with excellent time management and strong problem solving skills.
  • Excellent attention to detail and ability to work within a pressured environment
  • Proven ability to work independently and prioritise effectively
  • Strong financial and numerical skills
  • Proactive and hands on approach
  • Fluent in English – written and spoken


Knowledge and Experience Required:

  • Experience working with Microsoft Office programmes, particularly on Word and Excel
  • Experience of working within a commercial environment working under pressure and to deadlines
  • Experience working with SAGE 50 Accounts


Desirable Skills, Knowledge and Experience:

  • Previous experience of working as a Team/Office administrator
  • Competence in an additional European language (Dutch or German) is desirable


To apply please send your CV and a cover letter describing why you would like the role to by 15th of December 2017.  First interviews will take place at our Amsterdam office the week commencing 11th of December 2017.